New Vaping Regulations for Retailers

The newE-Substances Regulation介绍了当前出售电子物质或打算在不列颠哥伦比亚省销售电子物质的所有业务的要求。企业主必须通知健康部门的意图销售受限制的电子物质。在产品首次从销售场所销售前至少6周，还有新的要求提供单独的产品报告（以及适用的制造报告）。意向通知，产品的每个地点都需要出现产品报告，制造报告和销售报告，只适用于非治疗性尼古丁电子物质。

BC E-Substances Reporting application

TheBC E-Substances Reporting(BCER) application is a new web-based portal which supports requirements of the E-Substances Regulation. The BCER is a new web-based application for all businesses which intend to sell vapour products in BC. It will allow businesses to submit their Notice of Intent to sell E-substances, product reports, manufacturing reports and sales reports on-line using a single system. This new site requires businesses to create their own account using a基本的BCEID. Once all new data has been entered by a business, the new BCER will enable businesses to update business information and upload reports as necessary throughout the year. To ensure consistency in reporting requirements, templates have been created for uploading multiple location and product reports. Details and templates can be found below.

Note: the BCER is not compatible with Internet Explorer.Please use the most recent versions of Chrome, Firefox or Safari.

If you completed your Notice of Intent and submitted your product and manufacturing reports using the process prior to December 9, 2020, you are not required to update your reports at this time.但是，您将需要使用新的旨在续订意图和产品/制造报告的通知BC E-Substances Reportingapplication when you renew your Notice of Intent before January 15, 2021(as per the E-Substances Regulation). With the introduction of this new reporting system, you will be required to resubmit your product reports using this new site before January 15, 2021. You will no longer be required to email your product or manufacturing reports to the Ministry as they will be submitted through the new BCER.

视频演练的BCER应用

Notice of Intent to Sell E-Substances

Business owners must notify the Ministry of Health of their intent to sell restricted E-substances by submitting aNotice of Intent to sell E-Substancesto the Ministry of Health. TheNotice of Intent to Sell E-Substancesis required for each separate sales premises for your business and for the sale of non-therapeutic nicotine E-substances. Business owners will be required to submit the following information through the BC E-Substances Reporting Application:

• 法定业务名称
• Name under which business conducted
• 销售受限制的电子物质的销售场所的地址
• Phone Number for sales premises
• Email address for sales premises
• 网页销售前提(if applicable)
• If persons under 19 years of age are permitted on the sales premises
• Health authority in which the retail location is located

The Notice of Intent must be submitted prior to January 15 of each year that a retailer intends to continue selling restricted e-substances.

Businesses that have multiple sales premises will have the option to enter each of their locations manually or they may upload a prefilled Comma Separated Values (CSV) template to the application. The following business location template may be used and must be saved as a CSV file. Once uploaded, businesses will map the headers from their document to the headers in the online application. Businesses must map each of the headers outlined in the application (see below). You may use an existing template that you have for your business if it includes the headings outlined in the template. It must also be uploaded as a CSV.

Business Location Template (CSV, 1KB)

What is a CSV?
A Comma Separated Values (CSV) file is a plain text file that contains a list of data. Microsoft Excel files can be saved as CSV files. Using a CSV file allows retailers to upload a list of data (products, locations, etc.) to the application.

Please note that if a business location is also a retail location, business owners will have to add it as a retail location in the application.

NOTE: Business owners that fail to submit their Notice of Intent and that fail to comply with the new reporting requirements may be subject to offences under the Public Health Act.

Product Reporting

As a business owner who sells or intends to sell E-substances in British Columbia, you are required to provide product information reports for each restricted E-substance you intend to sell. Product reports must be submitted at least 6 weeks prior to selling a restricted E-substance at retail.

产品报告必须包括将从销售场所出售的每个限制电子物质的以下信息。

• The name and contact information of the manufacturer
• The brand name and product name
• 产品类型
• The concentration of nicotine (in mg/mL)
• 可再填充容器或罐/盒以保持电子物质的容量（以mLS）
• 电子物质中所有成分的列表（除非制造商中没有其中一个名称之一）

Product information must be submitted using theBCER application. Only one product report may be submitted for each sales premise. If you receive product from multiple manufacturers, you must combine all product reports into one CSV template for uploading.
The following Product Report CSV template may be used and must be saved as a CSV file. Once uploaded, products will map the headers from their document to the headers in the online application. Businesses must map each of the headers outlined in the application (see below). You may use an existing template that you have for your business if it includes the headings outlined in the template. It must also be uploaded as a CSV.

Product Report CSV Template (CSV, 1KB)

如果上述任何内容的信息更改为受限制的电子物质产品，则业务所有者必须在出售已更改产品的7天内向该部报告此变更。

Manufacturing Reporting

As a business owner, if a retailer formulates, packages, re-packages or prepares restricted E-substances for sale at your sales premises, you are required to provide information about those E-substances. Manufacturing reports must be submitted at least 6 weeks prior to selling the restricted E-substance at the retail location.

制造报告必须包括将从销售场所出售的每个限制电子物质的以下信息。

• Name and contact information of the manufacturer of each ingredient
• Both the common and scientific names of each ingredient, unless one of these names is not available from the manufacturer

必须手动输入制造报告，以便在数据库中进行业务制造的每种产品。BCER应用程序将允许您选择将制造报告应用于多个地点的选项，如适用。以下模板可用于帮助数据输入。

零售商的制造报告模板（XLSX，19KB）

Lukesales报道

Prior to January 15 of each year, business owners must report the vapour product sales that have occurred during a specified reporting period. For each type of vapour product sold, a business owner must report on:

• The number of containers and cartridges sold, grouped by brand name and product name
• The volume (in mLs) of restricted E-substance in the product
• The flavour, if the E-substance in the product is flavoured

The sales information must be collected during the reporting period ofOctober 1in one yearto September 30次年。The sales volume data collected during this reporting period must be reported by the business owner before January 15, of every year (i.e. all business owners must report the previous year’s sales figures by this date).For example, business owners must submit their first sales report by2022年1月15日for the sales period of10月1日，2020年至9月30日，2021年。

对于与业务相关的问题，包括关于报告要求的问题，请发送电子邮件vaping.info@gov.bc.ca.

For technical support in using the application, please emailhlth.helpdesk@gov.bc.ca.

Further information on the E-Substances Regulation and information for retailers is available on the Requirements under the Public Health Act and E-Substances Regulation page:https://www2.gov.bc.ca/gov/content/health/keeping-bc-healthy-safe/tobacco-vapour/requirements-under-public-health-act-e-substances-regulation

The full text of the E-Substances Regulation can be found at:
https://www.bclaws.ca/civix/document/id/complete/statreg/186_2020